Registered letter with a description of the attachment sample. Attachment description. Example, template, pattern, form. Sending documents by registered mail. Tips, recommendations
Publication date: 04/14/2015
A letter is a postal item with a written message. In appearance, it can be simple, custom-made or with a declared value. In this article, I will talk in detail about how to send ordered letter , including - with a notification and with a description of the attachment.
So, simple letters are most often used for the exchange of written messages between individuals. A regular letter in a regular envelope or a greeting card refers to simple written correspondence. To send it, just drop the envelope in blue Mailbox Russian Post. The maximum weight of such a postal item should be no more than 20 g. * When sending, the sender is not given any supporting documents (check, receipt). Accordingly, if a simple letter is lost, then the Russian Post will not bear any responsibility.
Ordered letter designed for sending important documents, forms, receipts, photos. This type mail item is registered, respectively, it is registered in the system and it is assigned a postal identifier (track number). Sending is carried out directly at the Russian Post office through the operator. The cost is somewhat more expensive than in the case of simple written correspondence, but the sender receives a guarantee that the shipment will definitely be delivered to the addressee. Delivery of a registered letter is made personally in the hands of the addressee against signature. The maximum weight should be no more than 100 g. If the postal item weighs more than 100 g, then it automatically falls into the "package" category.
Registered mail may be sent simultaneously with or without acknowledgment of receipt. If you want to indicate the declared value or send with an inventory of the contents of the envelope, then you need to send not a registered, but a valuable letter.
What is a "registered letter with acknowledgment of receipt"? This type of sending assumes that the letter will be sent to the addressee as registered, that is, the addressee will receive it personally, and the sender, in turn, will receive a notification confirming the fact of receipt by the addressee. Accordingly, if you want to send a registered letter and make sure that it is received by the addressee, you must send a registered letter with a notification.
But remember that the notification of receipt form is sent along with a registered letter, and after the recipient receives the correspondence, the form is sent back to the sender (you). Accordingly, this document will be returned to you, and you will find out that your shipment fell into the hands of the addressee (or his legal representative), only after a certain time.
Recently, the Russian Post has launched an SMS notification service, that is, you can use this service. For postal items the cost of one SMS message is 10 rubles.
What is a "value letter with an attachment list"? Let's start with the fact that for a "valuable letter" the sender indicates the "declared value", therefore this type of written correspondence is called "valuable". If the shipment is damaged or lost, the Russian Post will fully or partially compensate the amount of the declared value.
“A valuable letter with a list of attachments” implies that the contents of the item will be described by the sender in a special form (f.119). At the time of receipt of a valuable letter with an inventory, the recipient at the post office at the operator has the right to open the envelope and check its contents, which must fully comply with the attachment inventory document.
Remember, if you are a sender of valuable correspondence, then the envelope must be provided to the operator in open form. The postal employee must make sure that the attachment is fully consistent with what you indicated on the form.
How to send a registered letter
You can send a registered letter at any branch of the Russian Post. There is nothing complicated in this, you do not need to fill out additional forms.
To send:
- Go to the operation window at the post office and buy right size envelope. Maximum size envelope 229x324 mm, that is, a little more sheet A4 size paper.
- On the envelope, you must indicate the index and address of the sender and recipient.
- We tell the operator about the desire to send a registered letter and that's it. After paying for the service, you will receive a check on which the track number will be indicated, with which you can track the movement of the postal item until it is issued.
How to send a registered letter with acknowledgment of receipt
The process of sending written correspondence with acknowledgment of receipt is exactly the same as in the previous case. The only difference is that in addition to filling in the address information on the envelope, you will also need to fill out the “Notice of Delivery” form (Form 119). This form can be obtained free of charge at the post office.
An example of filling out this form is shown in the picture below. For clarity, the information that must be indicated to the sender is highlighted in red:
On the front side of the "Notice of Delivery" form, it is necessary to indicate exactly your data (name, address, index), because the recipient of this notification will be you, not the addressee of your letter.
How to send a valuable email with an attachment description
Sending a valuable letter with a list of attachments is carried out in the same way as regular registered mail. The only difference is that in addition it will be necessary to fill out the form "Inventory of investments" (form 107). This form is issued free of charge at the post office at the request of the sender. Attachment description is additional service, which you can use or not use if you do not need it.
In order to send a valuable letter with an attachment list, you will need to indicate all the data on the envelope, as well as fill out two forms with an attachment list. It will be necessary to fill out exactly two forms, since one remains with the sender, and the second is received by the addressee. Accordingly, based on this document, the recipient will be able to check the contents of your shipment.
An example of filling out the form f.107 is shown in the picture:
When sending valuable written correspondence with a list of attachments, provide the envelope to the operator in an unsealed (open) form. The operator must check that the content matches the description of the attachment.
Registered mail: delivery time and cost
The delivery time for registered letters is approximately the same as the delivery time for other postal items, including parcels and parcels. The Russian Post has deadlines that you should rely on. I already wrote more about this earlier in the article. If you want your written correspondence to reach you faster, then it must be sent 1st class. Sending by 1st class is most relevant between settlements, between which there is an air connection. Sending by this method within the boundaries of one city or region is not entirely advisable.
As for the cost of sending a registered letter, the price depends on many factors: weight, with or without notice, with or without an attachment description. For more details, see the official website of the Russian Post.
*The weight of an ordinary letter may exceed 20 g, but not exceed 100 g. An additional fee is charged for each subsequent full or partial 20 g of weight.
The information society not only has not abandoned traditional means of communication, but continues to actively develop them. However, the use of postal services to send correspondence is associated with certain risks. Documents and valuables sent can be lost, stolen or destroyed. To improve the security of shipments, forms such as registered and valuable mail are used. What is the difference between registered and valuable mail and which option is better to use in a particular situation?
Definition
Ordered letter- a type of postal item, which can be an “M” bag or a small package, a parcel post or a secogram, a card or a regular letter, which is accepted at the post office without determining the cost and handed over to the recipient against signature. About direction of this type correspondence, the sender is given an appropriate receipt confirming the payment and the provision of the service.
valuable letter- a type of postal item in which a container or parcel, parcel or letter is accepted for shipment, described by the sender and evaluated by him. The recipient accepts the named values against receipt and checks the contents. The postal operator is liable for the loss of such letters, the amount of damage caused is determined unconditionally.
Comparison
Thus, valuable and registered letters are used to increase the security of forwarding correspondence. But between them there is whole line differences influencing the choice of a particular option. Thus, valuable letters have a designated value equivalent to their content. They are used to deliver expensive goods, the loss of which will cause property damage to the sender or recipient.
Registered letters are deprived of such an assessment: the post office does not lose them, but cases of theft are not ruled out. The cost is much less than that of a valuable counterpart. In addition, registered letters are divided into ordinary letters, as well as class 1 RFP. The second option goes through fewer sorting stages, as a result of which the delivery speed is somewhat higher, but the cost also increases significantly: several times.
Both registered and valuable letters do not allow you to send money: for this you need to use the transfer system. Everyone knows the difficulties in the work of the Russian Post: correspondence is often lost or does not reach the recipient in full. It is for this reason that delivery important papers, where a lot of names, objects and values are indicated ( mobile phone, gadget, etc.) it is best to use a valuable letter. The addressee will be able to make sure that the parcel was delivered in full, everything necessary was handed over to him.
For ordinary documents of importance, it is better to use a valuable letter. This applies to shipping work books, insurance policies, books, etc. In other words, it is pointless to steal such items, but their loss or damage will cause significant harm to the recipient or sender. Correspondence delivery terms are determined by the operator's internal documents.
Findings site
- Price. A valuable letter is sent with an estimate of its value, a registered letter without such an estimate.
- Departure type. As a registered letter, you can send a parcel, a letter, a postcard, an M bag or a small package, a secogram, as a valuable letter - a parcel, a letter, a container or a parcel.
- The presence of a description. A valuable letter contains the entire list of valuables and documents sent to the addressee, a registered letter does not.
- Service price. A valuable letter costs a little more than a registered letter, since the Russian Post is financially responsible for its loss.
For a letter of value, the sender indicates a "declared value", which is fully or partially refundable if the letter is lost or damaged.
Like a registered letter, a valuable letter is a registered item, its delivery and delivery can be tracked using a tracking number. On the territory of the Russian Federation, a valuable letter is handed over personally to the addressee against signature or to the addressee's representative by proxy.
To calculate the time and cost of delivery, use the postal calculator or check out the rates for delivering letters in Russia and abroad.
Restrictions
Minimum
size
Maximum
size
Weight Limit
229 × 324 mm (C4 format)
In the Russian Federation - 100 g
Abroad - 2 kg
110 × 220 mm (Euro envelope) or 114 × 162 mm (C6 format)
Maximum size
229 × 324 mm (C4 format)
Weight Limit
In the Russian Federation - 100 g
Abroad - 2 kg
How to send
- Buy any envelope of the right size, enclose a letter and write the address . You can buy an envelope at the post office.
- Give the envelope with the letter to the post office employee and state the amount of declared value in rubles that you want to receive as compensation in case of loss or damage to the letter.
- If you need a notification of delivery, take the notification form on the table at the post office (for shipments within Russia - the form f. 119, for shipments abroad - the CN 07 form), fill it out and hand it along with the letter to the Postal employee.
- If you need an inventory of the attachment, fill out 2 copies of the inventory form (f. 107) and send it along with the letter to the operator. Or fill out the forms on the website.
ATTENTION! A letter with a list of attachments is sent to the department employee in clear form for verification. - If you need a cash on delivery service, tell the operator the amount of cash on delivery in rubles.
- If SMS notification is required, fill in the SMS notification form and hand it over to the operator.
Additional services
- Delivery Notice. You will receive a receipt signed by the addressee.
- Attachment Description. You will receive a confirmation of the contents of the letter and the date it was sent, certified by the postal worker.
- C.O.D. To receive a letter, the addressee will have to pay the amount you specified.
- SMS notification on the arrival of the item at the office and delivery to the addressee. The service is available only when shipping within Russia.
- Air shipment- Air transport is delivered faster.
Please note that the Inventory of attachments, Cash on delivery and SMS notification services are available only for sending items within the territory of Russia.
Contractual relations imply the fulfillment by the parties of their obligations in full. If one of the parties, let's call it the offender, violated the terms of the contract, then the victim begins to take measures to eliminate the contradictions. In most cases, the dispute can be resolved before the court, especially in most civil disputes it is important to follow the pre-trial procedure for their settlement, without which arbitration court will return statement of claim back.
Usually, a “debriefing” begins with the delivery of a claim (complaint) to the offender, which is often impossible or very difficult to convey personally. The reasons may be different: the parties are geographically far from each other; the state of health of the victim does not allow him to personally visit the offender; the latter refuses to accept the claim, and so on. The post office comes to the rescue, the branch of which is in almost every locality. In the article, we will consider how to correctly send a claim by mail, what types of postal items are used for these purposes, and which one will be the most preferable?
Registered letter with acknowledgment of receipt
Any registered letter is a registered postal item (RPO). This means that all stages of its passage from the place of receipt to the place of delivery to the addressee are documented (each RPO is assigned a tracking number), and the fact of delivery can be proved by requesting the relevant information from the Russian Post (letters are handed to the addressee with a receipt of receipt). But if suddenly the case comes to trial, then such a request can take time and delay the consideration of the case. Therefore, it is recommended that any claim letter be sent with acknowledgment of receipt.
The notification is a special postal form (for shipments within Russia - form 119), on which the recipient's signature is put at the time of delivery. It is sent along with the letter, and then returned to the sender with a receipt, a mark of mail and the signature of the employee who performed the delivery.
Notifications, like letters, can be simple and customized. A simple card will follow its way back to the sender in the same way as a simple letter - it is not counted or registered anywhere, it will simply be dropped into the mailbox. A registered notification must be received by mail, but at the same time the risk of its loss will be eliminated due to the addition to the documents at all stages of the journey.
Upon receipt of registered mail at the post office at the location of the addressee, the letter is delivered to the address legal entity(the order of delivery is determined by the agreement between him and the postal operator) or a notice is sent to the organization's mailbox. The notice is a special form (Form 22), which is designed to inform the recipient that there is a registered postal item in his name (or company address). In this case, registered letters are delivered at post offices upon presentation of a notice, as well as a passport and a power of attorney (if the recipient is a legal entity).
By sending a registered letter with notification, you will provide irrefutable proof that your application (or claim) was delivered to the recipient. However, the possibility cannot be ruled out here that during the trial the recipient will declare that he has received from the victim an envelope with clean slate or with completely different information, in general, he will say that he did not see the claim in his eyes.
Indeed, the mere fact of delivery of a registered letter with acknowledgment of receipt does not mean that there really was a claim, and not a declaration of love or a wish for a long and happy life. And if the guarantee of delivery is undoubted advantage registered shipments, then the lack of an evidence base regarding the investment is an indisputable minus. Therefore, in order to competently resolve disputes, it is better to send an application by letter with a declared value.
Valuable letter with attachment description and notice
A valuable letter (with a declared value) also belongs to the RPO and is protected from the risks of loss in transit due to the fault of postal workers. When sending such a letter, its “declared value” is necessarily indicated - this is the amount that will be paid to the sender in case of damage to the correspondence or its loss as a result of force majeure.
Valuable letters are delivered exclusively at post offices upon presentation of a notice. Delivery and delivery at the location of the organization or at the place of residence individual impossible.
The notification of delivery, as in the case of registered mail, will indicate the fact that the addressee received the letter. But the problem of proving the content of this letter remains open. Therefore, it would be better to send a valuable letter with a description of the attachment and a receipt.
Attachment inventory - a special postal form (form 107), which is filled out before sending the letter (this "option" is only possible for valuable letters and does not apply to registered letters). The inventory shall indicate the names of the documents contained in the envelope and their quantity.
To send such a letter, you must prepare an envelope with a claim enclosed in it. The envelope DOES NOT need to be sealed. Fill in all the required fields on the envelope (your address and the recipient's address). Fill out two copies of the inventory form f.107. This can be done on the mail site, after which they can be printed. Or take blank printed forms directly at the department, where you fill them out.
In the column "Name of items" enter the name of your claim, for example, "Claim for refusal to return part of the insurance premium after early repayment." In the column "Number of items" we write 1 (one). And in the column "Declared value, rub." enter a small amount in rubles (no more than 10 rubles).
What does a postal worker do?
- compares the inventory with the content of the letter;
- on the inventory puts a signature and a seal with the date and index of the department;
- one copy of the inventory is returned to the sender;
- the claim with the second copy of the inventory is sealed in an envelope and formalizes the acceptance of the postal item.
Thus, it will be confirmed that you sent the claim, and not something else or a completely blank sheet. In this case, the entire responsibility for the correspondence of the inventory to the actual attachment lies with the postal worker who certified the inventory. The receipt of payment, the inventory and the received notice of delivery will be indisputable evidence that you sent a claim to the offender. And it will be possible to compensate for your expenses at the expense of the recipient of the letter (unless, of course, the sender wins the trial).
Note! In order that in the future the second party could not challenge the content of the claim letter, it is advisable to indicate the most detailed name of the attached documents when compiling the inventory. For example, "Claim for with a requirement".
Even though there is an inventory, the addressee may open a dispute over the content of the received demand. How can you deal with an opponent in this situation? It is very simple - download the inventory form from the Russian Post website and fill it out on a computer. In this case, the content of the entire claim is entered into the text of the inventory in small print. Then the name of the attached document will look like this: “Claim with the following content:”.
The main disadvantage of valuable registered postal items with an inventory is the lack of a guarantee of their delivery. It is possible that the message will be returned to the sender with a note about the expired storage period. The main thing here is not to print the letter, but to keep it until the court. During the meeting, you can present the envelope to the judge for review and open it in his presence. This will be guaranteed proof of sending "what you need" and your good intentions.
If the recipient claims that he did not receive anything, or received, but not what you sent him, then the burden of proving these circumstances lies entirely with him. The judge in this case will certainly take the side of the sender.
You can send any claim letters using the above methods:
- application to the court;
- complaints to Rospotrebnadzor, prosecutor's office, FAS;
- bank claims;
- requirements to borrowers, etc.
How to send a claim by mail? Additional measures
Assume that all measures aimed at the delivery of the claim by mail are completed. But the addressee stubbornly refuses to receive the letter. Maybe because he suspects about its contents, or maybe everything is much more banal. Employees of the organization are simply too lazy to go to the post office, or, as they say in the reviews knowledgeable people, legal persons draw up powers of attorney for their employees only to receive registered letters (according to the standard postal form of a power of attorney), but, unfortunately, they forget about valuable ones or are too lazy to draw them up. How do you force the other side to receive the shipment?
The first thing that is recommended on the forums is to send a telegram after the complaint. In the text of the message, you need to indicate that you sent the letter by mail and ask to receive it (just indicate the number of the letter). The telegram is handed directly to the addressee, without prior notice of its receipt. Therefore, there is practically no chance that they will not receive it. Thus, you will properly notify the defendant of the receipt of the claim. And if he refuses to receive a registered (or valuable) letter, this will be regarded as a deliberate evasion of obligations.
The second option is to use the same telegram as the main means of notification. In this case, the entire text of the claim is written in the forwarded telegraph message. But this method fully works only in cases where the text size is small, i.e. occupies no more than 1 sheet. True, this method "will cost a pretty penny." Alternatively, you can send only the main idea of the claim, an extract from it in a few words, for example: “Please recalculate the insurance premium and return part of it in connection with the full early repayment credit".
So how to send a claim by mail? Which method would be the most preferable. Discussing this topic on various forums, they agree that a valuable letter with an inventory and notification has not yet been invented. You can try everything available options with additional measures, but the most reliable way to transfer claims still remains their personal delivery to the offender (just do not forget to get a copy with a mark of delivery, as an option, you can prepare a second copy of the claim for these purposes). Here, the very fact of delivery cannot be disputed, and the essence of the transmitted message is not in doubt.
