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Inventory of attachments in a valuable letter form 107. Claim by mail

Postal inventory of the attachment: sample and form Form 107 is a document that describes all the items included in the shipment by name, quantity and value. This form is standardized and can be completed by hand or on a computer.

The option of such a design for sending is quite well in demand today. It is not difficult to fill out the inventory form; if necessary, you can additionally consult with a postal employee.

It is convenient to use this forwarding option to confirm the legal fact of sending or receiving any documents or material values. With the help of such a design, you can insure the shipment of items from material damage due to damage or complete loss of valuables.

In our today's review, we will consider in detail how to draw up such a document, how it works in practice, what rules it obeys and how to use it correctly.

Appointment of the inventory

The inventory of attachments makes it possible to clearly characterize the shipment, as it indicates the name of the attachments, their number and estimated value. Filling out the inventory, the sender lists the contents of the letter or parcel, clearly characterizing the items that he sends by mail. Then the postal employee, accepting the open shipment, checks the contents with the inventory, and, having controlled the sending of the contents, confirms this with his signature and postal stamp. Thus, the post office assumes responsibility for sending.

Further, the Russian Post is already financially responsible for the integrity and safety of the shipment along the entire route of the letter or parcel to the addressee. And in the event of opening or damage to the item along the way, the post office will have to pay compensation to the sender for the damage caused during the delivery of the item.

Thus, the inventory is a kind of document guaranteeing the receipt of compensation by the sender in case of loss or damage to the item. However, in order to compensate for the damage, in addition to the inventory, it will also be necessary to attach cash receipt departure, present a passport and fill out a special postal application for compensation.

The inventory can be used for the following types of shipments:

• Letter
• Parcel
• Package.

When filling out the inventory, it must be taken into account that the indicated cost of investments affects:

• on the amount of postage that will need to be paid when sending the item
• the amount of compensation that can be claimed in case of loss or damage to the item.

The inventory is not so much of value. In addition, the inventory is of great legal importance, especially when it comes to sending letters. Sending letters with an inventory is an important legal fact that fixes the sending of legally important documents on a certain date. Such fixation of an action already has a legal dimension, which is important for legal procedures(judicial, executive, etc.).

This method has already existed for a long time and, despite informatization, has not undergone any changes, it is the simplest and most accessible to absolutely everyone.

For example, the Tax Code provides for taxpayers/tax agents to send declarations to the Federal Tax Service in the form of a letter with a description of the documents contained in it.

It is important to note that the attachment inventory service is valid only for shipments within Russia.

You can fill out the description as in the usual way by hand, or more convenient - on a computer and then print 2 copies at once. Consider in detail the procedure for filling out the description of attachments:

• First you need to specify the type of departure - letter, parcel, parcel
• In the "To" line, the surname, full name and patronymic of the addressee, or the name of the organization or state department or institution are indicated
• In the "Where" line, as usual, the full postal address of the recipient of the shipment is indicated
• Next, you need to fill out a table that describes the contents of the shipment. In the appropriate columns No. p / p and the name we indicate the names of the contents of the shipment and their numbers in order. In the quantity column, we put down the quantity of each item in the shipment. Care must be taken when filling out the cost column. Since the specified declared value of the item directly affects the receipt of the amount of compensation in case of loss or damage to the shipment. However, this cost also affects the amount of postage.

When specifying the value of attachments, it should be taken into account that the higher the value of each of the items, the higher the insurance postage fee, but also the higher the compensation for the loss of the item.

The insurance postal fee for a particular item can be calculated using postal calculators, which are available on the official postal website or on other information resources. Generally speaking, the postage fee will be approximately: 50 rubles for the assessment of the shipment, plus 4% of your total assessment of the shipment.

If the assessment of investments is not provided, dashes are put in the corresponding columns for indicating the price.

• Having filled in all the required lines, you need to sum up the total quantitative results of the enclosed items, indicate their total cost in the line provided for this, at the bottom of the mail form. The overall results are written in numbers, for example: “6 sheets, 46 rubles” or just the numbers opposite the corresponding columns.

If full list does not fit on one sheet of the inventory form, you need to take another form, fill in the upper part of the next form in the same way, continue filling out the table. In this case, on each sheet it is necessary to indicate the number of the inventory sheet and the total number of sheets: “Sheet 1 of 2”, “Sheet 2 of 2”.

• At the bottom of the inventory, in the line “Sender” reserved for the signature of the sender, you must put your signature.

The postal inventory forms are filled out in 2 copies, one is then enclosed in the shipment, and the other, after being certified by the mail employee, remains with the sender.

Empty rows of the table can be crossed out with the symbol "Z".

For investments without evaluation, a dash is placed in the final line opposite the corresponding column.

Important: Corrections to the postal description are not allowed.

Regulations for sending a shipment with an inventory

Postal regulations require postal employees to verify the following:

• The item with the description must be submitted to open form;
• The sender must provide an inventory in 2 copies and corrections are not allowed;
• The postal employee compares both copies of the inventory;
• The addressee's data must completely match in the inventory and on the postal package;
• The postal employee checks the items being sent and their names in the inventory. The name of the items, their quantity and assessment should not raise questions;

It is generally considered that the name must be legally significant, and the assessment "plausible". If the item is not graded, then a dash should be put in the corresponding column of the inventory.

• If everything is fully consistent, the employee puts his signature, writes his position and puts a postal stamp with an index and date;
• One copy of the inventory is placed in the registered item on top of the items it contains;
• Next, the employee seals the shipment and formalizes its dispatch in the mail database.
• The second copy of the inventory is given to the sender in his hands, also with the signature of the employee and a postal stamp.

An additional postage fee is charged from citizens for checking the inventories included in the parcels. For verification of inventories and registered valuable postal items, legal entities are charged a fee.

The poisoning has been collected, the inventory has been completed, now we need to send our letter, parcel or parcel by mail. When receiving a shipment in an open form, the postal employee, first of all, compares its contents with the inventory. If everything exactly matches and there are no complaints about the completed inventory in two copies, then both copies of the inventory are certified by a postal stamp with an imprint of the date and a postal code, and the signature of a postal employee. If the postal employee has no complaints about the contents of the item and the design of the inventory, then he signs the inventory indicating his position, stamps his post office.

Then the inventory is enclosed in the shipment and the postal packaging is sealed. And the second copy of the inventory remains with the sender. Further, the shipment is accepted for shipment and goes through the standard postal clearance for shipment to the specified address.

When reconciling the inventory of attachments and the contents of the shipment, the postal employee confirms the presence of the contents of the items by name, quantity, approximate cost estimate, as well as the correspondence of the addressee in the inventory and on the postal packaging of the shipment. The fact of certification, inventory, by a postal employee with his signature and postal stamp has legal force. From this moment on, the postal service begins to bear material responsibility for the delivery and safety of the shipment.

The procedure for receiving a shipment with an inventory

Such a shipment must be handed over to the addressee personally against signature, or to the addressee's representative by proxy. When handing over the item to the addressee, the postal employee opens it himself and compares the presence of all items with the inventory. In this case, if a shortage of items is detected, the postal employee is obliged to draw up an act of shortage. Then this act is sent to a higher unit for verification. The verification must be completed within 2 months. After checking, the postal service must reimburse the sender or recipient for the cost of items lost during the shipment.

If, upon receipt of the shipment, any controversial situations, then their permission is fully regulated in the rules of the postal service, we will talk about them in more detail in the next section of our review.

For shipments with an inventory, the following regulations apply:

1. Such items are opened before delivery to the addressee.
2. Nested items are compared with the inventory.
3. If, during the check, the presence of items in the shipment corresponds to the inventory, then an act for opening the shipment is not drawn up. The dispatch is issued to the addressee in the usual established order.
4. If, upon opening, the presence of items in the item corresponds to the inventory, but the addressee refuses to receive the item, then the postal service employee must draw up an act on opening the item in 2 copies, as prescribed by the Procedure for processing defective items. In the act being drawn up, the employee indicates that the addressee refused to receive the shipment, and that the shipment will be resealed and sent back to the sender. Such a shipment is sent back to the sender with this act of refusal of the addressee, the second copy of the act is filed with the current internal postal reporting and verification is not provided for in this case.
5. If, during the opening and comparison of items with the inventory, their shortage or at least partial damage to the contents of the items is found, then the act of opening the defective item is drawn up in 3 copies and an internal audit is carried out.
6. If, upon receipt, the addressee refuses to open the item by the postal employee to compare the contents with the inventory, then on the postal notice filled out upon delivery of the item, he must write that he refused to open it and has no claims against the postal service. It is believed that the postal service has fulfilled its functions, and no claims can be made.
7. For valuable items with an inventory and cash on delivery, there is a similar issuance procedure, but they are issued only after the recipient pays the cost of cash on delivery and forwarding services. But before making payment, the recipient of the shipment has the right to find out the address information about the sender. Payment of cash on delivery is processed in the usual manner, as for other shipments with cash on delivery. After payment of the required amount, the recipient is issued a check-receipt of payment and the item addressed to him is handed over. The act of opening the departure is not drawn up.
8. If, when the mail employee opens the item with an inventory and cash on delivery, items are found in a defective condition, then an act is drawn up on opening the defective item and the amount of cash on delivery before opening is not paid. If the recipient refuses to receive such a shipment after the mail is opened by an employee, then a refund is issued postal item.
9. For items with an inventory and declared value and cash on delivery, if the recipient refuses to open and check such a item, he puts his signature and certifies his consent on the postal notice to issue the item that he has no claims.
10. If, when an employee opens a mail item with a list of attachments and cash on delivery, its integrity is confirmed, but the recipient refuses to pay full cost cash on delivery and forwarding services, then the postal employee must draw up an act on the defective postal item in 2 copies. The act indicates that the recipient refused to send and the shipment is resealed in the presence of the addressee and sent back to the sender with a copy of the act. And the second copy of the act is filed with the current internal reporting mail. Internal audit in this case not carried out.
11. For valuable items with an inventory and cash on delivery, if a mail employee detects, at the time of opening a partial or complete shortage, damage or replacement of the described items, an act on defective items is drawn up in 3 copies. Then an internal audit is carried out.
12. For valuable items with an inventory and cash on delivery, if the addressee refuses to receive the item after the employee opens the mail, the return of the postal item is issued.
13. After issuing a valuable item to the addressee with an inventory and cash on delivery, the item is not accepted back and the money paid by it is not returned.
14. Partial issuance of items from shipments is prohibited.

Conclusion

Postal items with a list of attachments are a fairly common option for sending letters, parcels and parcels. Such items can be issued at any post office in the country. The description is easy to fill out by hand. If you have any questions during registration, you can contact the postal employee for help. The regulations of the postal service clearly prescribe the procedure for forwarding all items and resolving disputes.

An out-of-court procedure for settling disputes may be established by law or by agreement. In these cases, sending a claim by mail to the subject that violated the rights of the applicant is mandatory. In addition to the mail channel, there are other ways to send a complaint. These include:

• filing a claim in person;
• through the Internet.

Claim work can also play another role: in particular, it helps in solving practical problems. For example, if one of the participants in a legal relationship does not perform or improperly performs its obligations, the party whose rights have been violated has an urgent need to solve problems to stimulate its counterparty to fulfill its obligation. In this case, it is necessary to record the fact of a violation by the party of the terms of the contract, to find out the opinion of the participant on an issue that is controversial for both parties. This will help you submit a claim. e-mail or through other communication channels.

Form and type of claim

There is no unified form for writing a claim. But the document must reflect certain provisions:

1. Claim addressee.
2. Information about the applicant.
3. The essence of the complaint on the merits of the case.
4. A clear statement of the requirements for the person who violated the rights of the applicant.
5. An indication of the applicant's intentions if his requirements are not satisfied within the agreed time.
6. The date of writing the document, the signature of the person who compiled it, the transcript of the signature.

The date and signature of the document are mandatory details, without them the claim is invalidated. The claim is drawn up in two copies: one is transferred to the person who violated the rights of the applicant, the second remains with the compiler of the complaint, on which the persons who accepted it leave a signature. But what if the claim is not submitted in person, but through the mail?

postal channel

How to send a claim by mail? The law allows you to send a complaint by postal service. It is not necessary to send a statement through the mail in a simple letter, since there is a high risk that it will not reach the addressee, or the addressee will deny receiving the claim in court. Post presents various options sending letters. How to send a claim by mail? In the following ways:

• notification letter;
• valuable letter;
• a valuable letter with a description of the attachment;
• a valuable letter with a description of the attachment and notification.

Claim by registered mail with notice. The recipient of the document signs for it, so in the future it will not be possible to refer to the fact that the recipient is not familiar with the claim. However, it is better to send a claim by a valuable letter, but with a description of the attachment. The sender will spend a little more time on this compared to the first option. But this type of postal correspondence will be in the post office until the recipient comes to the post office and picks up the letter against signature. Although there is no guarantee that the addressee will necessarily take the document addressed to them.

The best option

If you list all the options for sending the document in question through the mail, then the best of them is to send a valuable letter with an inventory and a return receipt. In this situation, the recipient will be notified that the letter has arrived to him, in addition, he can familiarize himself with its contents. The process for submitting a claim with a description of the attachment and notification is as follows:

1. You need to prepare two copies of the application.
2. For the description of the attachment, the mail issues the bank unified form F-107. Fill out the form at the post office.
3. Form F-107 records the address, index of the recipient, name of the organization, list of papers attached to the claim. In the "declared value" field, you can put a dash or specify the amount.
4. The sender of the claim must sign each of the forms and hand them over to the postal employee. It is in his competence to check the correspondence of the inventory and data of the recipient. If the inventory corresponds to what is stated in the attachment, the postal employee certifies the acts with a signature, a seal of the post office.
5. One copy of the act in a certified form is enclosed in a letter, which is sealed. The second copy is sent to the sender.

For the service of compiling a reconciliation and notification of receipt, the post office charges a fee. The amount is small, but if the sender decided to compensate for his expenses, then he can recover them from the person who violated the terms of the transaction. When the addressee picks up the letter, the applicant will receive a notification about it. This will serve as evidence that the other party is aware of the requirements set out in the complaint.

Registered mail is a postal item that has an identification number. Using this number, you can track the movement of the item on the website of the Russian Post. At each stage of the movement of correspondence, the identifier is entered into a single database, which is regularly updated.

Registered mail is handed over to the addressee or his representative, who has a power of attorney, in person. The addressee must sign the notice or statement upon receipt of the letter. If the recipient is not at home, the postman leaves a notice of registered mail. In this case, the addressee must come to the post office and receive correspondence after presenting the passport.

The weight of registered mail should not exceed 100 grams when sent within Russia or 2 kg when sent abroad. Registered letter can be of two types: simple or 1st class. Class 1 shipments are moved to the delivery point using aviation, so they reach the addressee much faster. Of course, the delivery of class 1 items is more expensive than ordinary ones.

Registered letter with notification - what is it?

Often, for registered mail, they also choose such an additional service as notification of delivery. This is a document confirming the receipt of the letter by the addressee. When forwarding important papers it is official proof that the postal item has been delivered to the recipient.

To apply for this service, you need to fill out a special notification form for the delivery of a registered letter, which can be obtained at the post office. The form filled out by the sender is sent to the destination along with the letter. After delivery of the correspondence, the recipient signs the notification, and it is sent back.

What is allowed in registered mail?

According to Order 114-p of the Russian Post, it is allowed to attach only written messages to any letters, including registered ones. The weight of the shipment must not exceed 100 g, and the size must not exceed 229 x 324 mm. Photos, manuscripts, printed publications should be sent in the form of a parcel. For them, the maximum allowable weight is 2 kg.

How to send a registered letter?

To send registered mail, you need to contact any post office. Depending on the size and weight of the letter, you should take an envelope right size, indicate on it the addresses of the recipient and the sender, fill out the appropriate forms to receive additional services. The postal employee will calculate the cost of shipping, accept payment and issue a receipt.

Simple custom

If the sender does not need an acknowledgment of receipt, he can simply send a registered letter without any additional services.

Custom with notice

To send a registered letter with a notification, you must first fill out the notification form, give it to the employee along with the letter and tell what other Additional services You need.

Custom with a description of attachments

To forward a valuable postal item, use such an additional service as an attachment inventory. It is available only for shipment within the territory of Russia. The sender fills out a special form in two copies, which lists the items or documents to be sent, their quantity and declared value. The declared value is the amount that the sender will be able to receive if the registered item is lost or damaged.

The letter is handed over to the postal employee open, sealed after comparing the inventory and contents. One copy of the inventory remains with the sender. The addressee can open such a postal item in the presence of postal workers and check it against the inventory.

If it turns out that the correspondence did not reach in full, the post office employee draws up an act. The act is sent to the main post office of the settlement, on the basis of it, an investigation is carried out within up to two months. Based on the results of the investigation, the recipient is compensated for the value of the items not received in accordance with the declared value. If the payment of compensation is delayed or refused to pay, you can use it.

How much does a registered letter cost?

The cost of sending a registered letter of the Russian Post depends on many factors: the weight of the letter, the distance between the points of departure and destination, the class of departure, etc. Tariffs for the delivery of letters and notifications are posted on the official website of the Russian Post. However, it is not easy to calculate the costs of a registered letter on your own, because you need to take into account many nuances.

To find out approximate cost departure, you can use the postal calculator on the Russian Post website. To do this, the online service indicates where and where the correspondence should be delivered, the weight or number of sheets in the letter, the method for delivery, select the desired additional services and calculate the price.

Delivery times for registered mail

The delivery time for a registered item depends primarily on the distance between the points of departure and destination. The deadlines for sending written correspondence between cities of regional and regional significance are given in Resolution No. 160 of March 24. 2006. From the regional or regional center to cities on the territory of subordination, letters should arrive in 2 days, from the regional center to the rest settlements- in 3 days.

FAQ

Since registered letters are rarely sent by ordinary citizens, they may have questions regarding this type of mail.

What is the difference between a registered letter and a regular letter?

A registered letter differs from a simple departure by mandatory registration. The sender simply drops a regular letter into the nearest Mailbox. Registered mail is handed over to the postal worker. The employee applies the so-called bar postal identifier (SPI) to the registered item and registers it in a single database. Then he weighs the letter, specifies the method of delivery, accepts payment and issues a receipt. Registered mail is handed over to the addressee in person, and the postman puts a simple letter in the mailbox with the apartment number.

How to fill out a notice of delivery of a registered letter?

The notification form for the delivery of registered mail can be obtained from the postal worker or printed from the site and filled out in advance to save time. On the front side you should indicate:

• type and category of shipment;
• Name and address of the recipient of the notification of delivery;

On reverse side form indicate:

• type and category of postal item;
• Name and address of the recipient of the registered letter.

Forwarding mail by registered mail with acknowledgment of receipt is a guarantee that the letter will not be lost and will be handed over to the recipient personally, and the sender will be informed of the delivery.

How to make an inventory of attachments by sending documents by registered mail. Tips, recommendations, practical experience. (10+)

Sending documents by mail with a list of attachments

You may need to send official documents by mail with a list of attachments in the following cases:

• If such form of sending is determined by law. For example, reports in tax office.
• If such form of correspondence is determined by the contract.
• If a conflict situation arose and it is necessary to record the fact of sending documents.

In the second case, even if there is no conflict yet, you need to be careful about correspondence, as problems may arise in the future, and you will need to confirm that the correspondence was conducted in full accordance with the contract.

When compiling an inventory of attachments, try to indicate the individual features of the documents that you send, so that you can later determine whether the documents that you sent were filed in your correspondent's archive. Remember that even if there is no conflict situation, employees simply tend to lose papers, and then, to avoid punishment, forge them. In the inventory, try to describe the document in such a way that it cannot be faked or replaced. Be sure to indicate the name and outgoing number of the document in your accounting (if any), as well as the fact that it is laced and numbered if it consists of several pages. For example, "Official claim with the conclusion of the expert commission, ref number 235. The set is laced and numbered." The notice of delivery will sufficient reason, the recipient will not be able to remove or replace the sheets, since he will not be able to re-lace the document and affix your signature or the signature of your employee and the seal of your company.

If the document sent by mail with a list of attachments has only one page, then be sure to write that this is a signed original. You need to write like this: "Original application with a signature" or "Complaint with a notarized signature", and not like this "Application", "Complaint". If you write according to the second option, then you will never be able to prove that you actually sent.

If the document contains several sheets, then it must be laced and numbered. Read how to properly lace up a document.

When sending a letter to the tax office, you should not especially worry that the sheets will be replaced there. There are simply no people in the tax office who are interested in such a substitution. But if you send a complaint, claim, some kind of order or a signed contract, then the situation may turn out to be interesting for your counterparty to falsify.

Attachment description example

inventory

Attachments in a valuable letter

Where 111111, Mokhnansk, Proezd Medvedei, 1

Addressed to CEO LLC "Peat and soil A" Ivanov M. E.

Please note that the post office cannot refuse you to include the full title of the document in the inventory.

Be sure to keep attachment descriptions and receipts.

I do remote consulting. We develop various documents (regulations, procedures) and send them to the customer by mail with a list of attachments. Documents are considered handed over if they are sent by mail. There have been a couple of cases where customers wanted their money back on the grounds that the kits didn't contain something (when in fact they did). Typically, this situation is due to the fact that the customer's priorities change, and he no longer needs the ordered and paid documents. There is a temptation to refuse documents and return the payment. But sending in response a photocopy of such a postal inventory of attachments (indicating that the documents were stitched) removed all questions, since the customer understood that he would not succeed in forging the lacing (and we can prove its presence on the basis of the inventory).

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Good afternoon Tell me, if the description of sending the claim contains the name of the document and the mention that each sheet is signed by the sender, then the possibility of replacing the claim sheets with the recipient disappears?
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